Executive Assistant
Executive Assistant
www.ninety.io | Remote
At Ninety, we’re relentlessly focused on making building great companies Almost EasyTM.
Ninety.io is a fast-growing provider of an integrated collection of cloud-based (SaaS) company building and awareness tools that collectively make it “almost easy” for teams to build great companies. The software not only powers thousands of small to mid-sized companies and tens of thousands of their employees, helping them collectively build great organizations, it also supports a growing collection of leadership team coaches who help these organizations master the tools.
Our platform currently helps companies and team members align around a shared vision; develop SMART goals; run great meetings; build highly scalable processes, and, collectively, create extraordinarily productive, humane, and resilient companies.
As the Ninety organization continues to experience exceptional growth, we are looking to bring on an Executive Assistant who will be the supportive force that empowers our CEO/Visionary. The ideal person for the job will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. You will have previous experience working in a remote environment, performing administrative duties, and providing support.
To be successful in this role, you must have:
- Experience and comfort with working remotely
- Experience supporting a leader with a large number of direct reports
- Experience in a dynamic, high-growth environment
- Experience as an Executive Assistant supporting a CEO/Founder
- A high degree of organizational ability with regard for deadlines
- A proactive approach to problem-solving with strong decision-making skills
- Comfortable with hard conversations
- Professional level verbal and written communications skills
- Experience with Zoom, Google Workspace, LinkedIn, Slack, and the ability to quickly and effectively learn other technologies is highly preferred
Your Key Responsibilities:
- Act as the point of contact for CEO with all department leaders, employees, clients, board, and other external partners
- Own CEO’s email, LinkedIn, and Social Media
- Conduct complex calendar management
- Plan coordination for Family and Personal Obligations
- Coordinate communications, materials, and logistics for meetings, client coaching sessions, and events
- Coordinate travel logistics for CEO and related parties
- Plan and orchestrate work to ensure priorities are met, organizational goals are achieved, and best practices are upheld
- Manage information flow in a timely and accurate manner
- Assist with document completion via DocuSign
What Success Looks Like:
- Commitments are met and CEO’s schedule is balanced to avoid over-booking (allowing for breaks)
- Completely manages all emails
- Ability to be assertive and offer guidance to keep objectives on track
- Building strong, trusting relationships with CEO’s direct reports and clients and ongoing relationship management
- Ability to take initiative and exhibit effective decision-making ability
Preferred Qualifications
- 10 years of experience as an Executive Assistant supporting a CEO/Founder
- Previous startup experience
- Bachelor's Degree
Nice to have
- EOS knowledge
- Working knowledge of Quickbooks
About Us as an Employer
- Ninety’s focus on elevating productivity, humanity and resiliency isn’t just for our clients. We also believe deeply in helping our employees flourish. At 90, we focus on attracting, developing and retaining our kind of great people. How?
- We believe in Work From Anywhere. Giving our employees the freedom to work from wherever they need to live their best life.
- As needed vacation. Don’t worry about punching the clock or losing days.
- Great healthcare
- Education stipend
- Company gatherings 2x/year.
- Why we love doing what we do: Small to midsize businesses are the foundation of almost every healthy community. They provide not just employment but opportunities for people to learn, grow and become leaders who take responsibility for the well-being of the community.
- Our values:
Teamwork - We collaborate; trust; support; and create
GSSD - We get smart stuff done
Best - We’re better and better versions of ourselves for self and team
Resilient - We can calmly and wisely respond to adversity and setbacks
Extra Mile - We proactively go the extra mile when needed
Inquisitive - We Seek mastery, ask questions, we’re learning animals
The “Seat” we have open
Once we are confident we have someone who is a great core-values fit and well suited for the seat they are in, we provide a high degree of autonomy so they can master their seat leveraging their Unique Abilities™ and then take on more and more responsibility.
If the above sounds appealing to you, we invite you to apply and see if you are well suited to help us help companies achieve real, healthy, and sustainable growth!